Wedding & Related Events Planning Support
From trusted vendor recommendations to timeline support and thoughtful planning guidance, we help make weddings and related celebrations feel more organized, less stressful, and easier to enjoy.
Wedding (& Related Events) Support Includes...
Vendor Coordination
Help connect you with up to 5 trusted local vendors for you event, including gathering pricing quotes.
Assist in scheduling vendors and making payments, when applicable, including coordinating vendor communications leading up to the event day.
Assist you in comparing options based on your budget.
Help prioritize vendor bookings based on timeline and availability.
Guidance on who / what to book first and measuring needs vs wants within your budget.
Help identify where you can save without sacrificing the overall experience.
Layout &
Timeline Support
Discuss ceremony and reception layout recommendations.
Help plan ceremony flow, including entrances, exits, and transitions.
Help plan seating, tables, guest flow, and special stations.
Assist with timeline planning for key moments (arrival, ceremony, dinner, speeches, dances, etc.)
Discuss setup, teardown, and vendor arrival timing.
Help brainstorm and plan weather backup plans.
Discuss guest comfort considerations such as shade, weather, accessibility, and convenience.
Stationery, Decor, &
Planning Guidance
Help with color palette, decor vision, and aesthetic cohesion.
Stationery design creation for invitations, itineraries, etc. including sample prints.
Connect you with affordable local printing options for any printing needs.
Recommend practical decor options that fit your budget.
Provide a customized wedding planning checklist.
Share commonly overlooked wedding details to help reduce last-minute stress.
Offer practical guidance for packing, setup organization, and day-of essentials.
Our goal is to help you feel more organized, more confident, and less overwhelmed throughout the planning process. This package also is intended to help you make the most of your complimentary ceremony rehearsal and Wedding Emergency Kit that is included with all wedding (& related) rentals of The Woods.
________________
This package includes three (3) full planning consultations to discuss details, ideas, next steps, and approvals. Consultations are typically held by phone or video call, though limited flexibility for in-person meetings may be available on a case-by-case basis.
In addition to your consultations, basic email and/or text communication is included for smaller questions, updates, and quick check-ins throughout the planning process.
Who This is Perfect For...
• Couples planning their wedding at The Woods.
• Rehearsal dinners and wedding-related celebrations.
• Those wanting help with vendors and logistics.
• Couples who need guidance but don't need day-of coordination.
Wedding & Related Events Include
• wedding ceremonies • wedding receptions • elopement celebrations • vow renewals • rehearsal dinners • bridal showers • engagement parties • farewell / post-wedding brunches • bachelor / bachelorette parties • couples' showers / jack and jill parties • bridal / bridesmaids luncheons
Please note...
Our planning support services are designed to help with recommendations, organization, and preparation.
This package:
☑️ Helps simplify the planning process
☑️ Provides expert recommendations and guidance
☑️ Offers remote* consultations and support
☑️ Includes timeline and layout assistance
This package does not:
❌ Include day-of wedding coordination
❌ Include physical set up / tear down
❌ Replace a licensed wedding planner for on-site event execution
*At this time, all planning and support is remote unless exceptions are made on a case-by-case basis.
So... Why Hire Us?
As Operations Coordinator at The Woods, Kimberly understands the venue, the flow of events, and what details matter most. She has hosted multiple large-scale craft show fundraisers and festivals here, and can use what she learned from those projects to help you. This service was created to help our renters feel supported and ease the burden on those who struggle with event planning and coordination.
Ready to Book?
Click the button below to submit an Event Planning Support Services request form. Because these services are personalized and availability is limited, we can only take on a select number of clients at a time.
After submitting your form, you can expect to hear from us within 1–3 business days. If you do not receive a response, please feel free to follow up and be sure to check your spam folder. If we’re able to move forward, you’ll receive a service agreement to review and sign.
If you’re interested in planning support and are scheduling a venue tour—or have already booked one—please let us know. We’re happy to go over your event details, package options, contract, and payment at your tour to help make the process as smooth as possible.
Payment Options
Payment must be made in full before receiving services.
There are several convenient ways to complete your payment:
-
In Person: Contact us to schedule a time to pay by cash or card
-
By Phone: Reach out to schedule a time to make a payment over the phone
You can also pay online!
Click the button below to be taken to a secure PayPal page where you can submit payment. You do not need a PayPal account to use this option. The link will allow you to enter the amount you wish to pay. If you’re unsure of the total cost for your service package please contact us before submitting payment.