Private Party Planning Support
From vendor recommendations to layout guidance, we help make birthdays, showers, graduations, and celebrations easier to plan.
Private Party Support Includes...
Vendor Coordination
Help connect you with up to 3 trusted local vendors for your event, including gathering pricing quotes.
Assist you in comparing options based on your budget.
Guidance on who / what to book first and measuring needs vs wants within your budget.
Help identify what services are actually worth prioritizing based on your event type and guest count.
Event Layout & Flow
Discuss recommendations for table / chair placement.
Help you decide food / drink set up & flow.
Discuss other flow needs, such as a gift table or welcome area.
Brainstorm and help you plan out activities for your event.
Help create a simple event timeline so key moments stay on track.
Decor &
Planning Guidance
Help you decide on color palette and / or theme.
Make decor recommendations based on your budget, and point you in the right direction for purchasing.
Brainstorm and plan weather considerations.
Discuss setup and clean up timing.
Help break the planning process into manageable steps so you always know what comes next.
This package includes two (2) full planning consultations to discuss details, ideas, and approvals. Consultations are typically held by phone or video call, though limited flexibility for in-person meetings may be available on a case-by-case basis.
In addition to your consultations, basic email and/or text communication is included for smaller questions, updates, and quick check-ins throughout the planning process.
Who This is Perfect For...
• If you're feeling excited about your event but unsure where to start.
• For hosts who have a clear vision but want or need help bringing the pieces together.
• For people who want a little less stress.
• For those who struggle with the more creative aspects of party planning.
• For someone who really just wants to outsource as much as they can.
...essentially, anyone and everyone can benefit from our services!
Events Include
• graduation parties • birthday celebrations • baby showers • gender reveal parties • retirement parties • family reunions • high school reunions • sweet sixteen • bar/bat mitzvas • quinceañeras • church fellowships • celebrations of life / memorials • sports team parties • and more!
Please note...
Our planning support services are designed to help with recommendations, organization, and preparation.
This package:
☑️ Helps simplify the planning process
☑️ Provides expert recommendations
☑️ Offers remote* consultations and support
This package does not:
❌ Include day-of coordination
❌ Include physical set up / tear down
❌ Include handling vendor payments
*At this time, all planning and support is remote unless exceptions are made on a case-by-case basis.
So... Why Hire Us?
As Operations Coordinator at The Woods, Kimberly understands the venue, the flow of events, and what details matter most. She has hosted multiple large-scale craft show fundraisers and festivals here, and can use what she learned from those projects to help you. This service was created to help our renters feel supported and ease the burden on those who struggle with event planning and coordination.
Ready to Book?
Click the button below to submit an Event Planning Support Services request form. Because these services are personalized and availability is limited, we can only take on a select number of clients at a time.
After submitting your form, you can expect to hear from us within 1–3 business days. If you do not receive a response, please feel free to follow up and be sure to check your spam folder. If we’re able to move forward, you’ll receive a service agreement to review and sign.
If you’re interested in planning support and are scheduling a venue tour—or have already booked one—please let us know. We’re happy to go over your event details, package options, contract, and payment at your tour to help make the process as smooth as possible.
Payment Options
Payment must be made in full before receiving services.
There are several convenient ways to complete your payment:
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In Person: Contact us to schedule a time to pay by cash or card
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By Phone: Reach out to schedule a time to make a payment over the phone
You can also pay online!
Click the button below to be taken to a secure PayPal page where you can submit payment. You do not need a PayPal account to use this option. The link will allow you to enter the amount you wish to pay. If you’re unsure of the total cost for your service package please contact us before submitting payment.